Privacy Policy

1. If you visit our website 

The following section describes KK Wind Solutions’ processing of personal data about visitors to www.kkwindsolutions.com

The data controller of your personal data processed on the website is:

KK Wind Solutions A/S
Business registration no. 25746716
Bøgildvej 3
7430 Ikast
Denmark 

E-mail: GDPR@kkwindsolutions.com

1.1 Cookies

Types of personal data

We use cookies on our website and on related websites. Cookies are small text files sent to your browser from a web server and stored on your computer hard disk. KK Wind Solutions can collect, process, and store the following personal data about you:

• Unique identifiers such as IP address, client ID and user ID
• Device information such as MAC address, browser type, operating system version and language settings 
• Date and time of the visit
• Browsing history
• Digital footprints, including preferences and click behavior

Purposes of processing

We use cookies to ensure that the website works properly, to optimize the websites and the services available as well as to prevent downtime and for statistics and analytics purposes and to promote our business and brand.

Legal basis

KK Wind Solutions processes your personal data on the following legal bases:

• Legitimate interests: We may process your personal data based on our legitimate interests in completing statistics and analytics, making the features on the website available as well as improving and developing our website. (Article 6(1)(f) of the GDPR).

• Consent: KK Wind Solutions may disclose your personal data to Meta Platforms Ireland Limited if you accept marketing cookies. Such disclosure is carried out for marketing purposes and will only occur if you have provided your consent for marketing cookies (Meta Platforms) (Article 6(1)(a) of the GDPR).

 

When you visit our website, we ask for your informed consent to place cookies that are not necessary cookies in accordance with the cookie rules. You have the right to withdraw your consent at any time. You can read more about how to change your cookie settings in our cookie policy, which is available on our website.

You may set your web browser to notify you when you receive a cookie so that you may decide whether to accept it or not. You may also choose to disable cookies altogether. If you choose to disable cookies, it may be difficult for you to use all website services.
 

Disclosure

KK Wind Solutions may disclose your personal data to Meta Platforms Ireland Limited (if you accept marketing cookies). The disclosure is based on your consent as described above. 

KK Wind Solutions and Meta Platforms Ireland Limited are joint controllers for the use of Facebook pixels when you accept marketing cookies. In this regard, KK Wind Solutions and Meta Platforms are each responsible for the tasks connected with the processing they carry out. However, it has been agreed that the Meta Platforms is responsible for enabling you to exercise your rights as described in the section ‘Your rights’ below, and KK Wind Solutions is responsible for providing you the infor-mation stated in this privacy policy. 

Retention period

Your personal data will be deleted when it is no longer needed for one or more of the purposes men-tioned above. Cookies are deleted in accordance with our cookie policy, which is available on our website.

However, the data can be stored longer in anonymized form.

 

1.2. If you contact our customer service department or otherwise communicate with us

Types of personal data

When you contact our customer service department or otherwise communicate with KK Wind Solutions, we collect and process your personal data. KK Wind Solutions can collect, process, and store the following types of personal data about you:

• Name, email address, telephone number
• Your inquiry, e.g., order and payment information 
• Date of your inquiry
•  Other information provided by you in connection with your inquiry. We urge you not to provide us with sensitive personal data unless such sensitive personal data is strictly required for the processing of your inquiry. In such event, the sensitive personal data should be forwarded in highly encrypted format only if forwarded by email.

 

Purposes of processing

Your personal data may be processed for the following purposes:

• Handling of your inquiry and potential orders
• General communication
• Statistics and analytics

 

Legal basis

KK Wind Solutions processes your personal data on the following legal basis: 

• Legitimate interests: The processing of your personal data will be based on our legitimate interest in, for instance, conducting statistics, analysis and developing our products and services, as well as our legitimate interest in promoting our brand and sending marketing material (where consent is not required) (Article 6(1)(f) of the GDPR). 

Retention period

Your personal data will be deleted when we no longer need to process the data to fulfil one or more of the purposes mentioned above. 

However, the data can be stored longer in anonymized form. 

If you are employed by one of our customers, suppliers, or other partners, we refer to section 2 or 5 below.

 

2. If you are employed with a customer

The data controller of your personal data is the KK Wind Solutions entity with which you or your company is a customer. A list of KK Wind Solutions entities is available here.

Collection of personal data

KK Wind Solutions processes the personal data provided by you in connection with the cooperation, placing of orders for our products and services or your request for support. This includes the use of our online platform “KK DIGI Parts” (user registration, user administration, ordering of goods, purchase history, logging of activities and support). This enables us to deliver our products and services to you and your business in accordance with our agreement, which also applies when we do business with, for example, sole traders or render support services to end-users.

 
Types of personal data

If you, as an employee of one of KK Wind Solutions’ customers, cooperate with us, conclude a contract with us or use our online platform “KK DIGI Parts”, we collect and process your personal data. KK Wind Solutions can collect, process, and store the following types of personal data about you:

• Name, email address, telephone number, and address
• Information you provide when you complete a purchase or communicate with us in other ways 
• Digital footprints (collected on “KK DIGI Parts”)
• Individual data, such as preferred language and home country
• Organisational data, such as company name, company address, job position, business area, primary work location and country
• Contractual data, such as purchase orders, invoices, contracts and other agreements between your company (or your employer) and KK Wind Solutions, that may include, e.g., your contact details

 

Purposes of processing

Your personal data may be processed for the following purposes:

• Fulfillment of orders and completion of requests received from you 
• Customer service and general communication
• Generally, to plan, perform and manage the business relationship, including any contracts
• Administration, such as processing payments, performing accounting, auditing, and billing
• Promotional communication
• Development of products and services
• Statistics and analytics
• Compliance with applicable rules and regulations, such as fulfilment of our obligations to prevent illegal activities
• Dispute handling

 

Legal basis

KK Wind Solutions processes your personal data on the following legal bases. 

• Legitimate interests: We process your personal data on the basis of our legitimate interest in managing the customer relationship and any orders, handling disputes, developing and promoting our products and services in cases where consent is not required, as well as our legitimate interest in providing customer service and conducting statistics and analysis for developing our products and services (Article 6(1)(f) of the GDPR). 

• Legal obligation: The processing of your personal data will in some cases be necessary to comply with legal obligations, such as our obligations to prevent illegal activity (Article 6(1)(c) of the GDPR).

 

Disclosure

KK Wind Solutions may disclose your personal data to our external suppliers. Based on an agreement with us, they will provide the service you order. The disclosure is based on our legitimate interest in being able to provide your requested service (Article 6(1)(f) of the GDPR).

Retention period

Your personal data will be deleted when we no longer need to process the data to fulfil one or more of the purposes mentioned above. 

We are entitled to process your personal data for a longer period of time in anonymized form in which case we are no longer able to use the data to determine your identity.

If you are employed by one of our suppliers, or other partners, we refer to section 5 below.

 

3. If you visit our physical premises

This section sets out the policy for KK Wind Solutions’ processing of personal data collected from video surveillance and check-in systems when visiting our physical premises. Information on processing of personal data in the context of employee surveillance is provided separately.

The data controller of your personal data is the KK Wind Solutions entity which you visit. A list of KK Wind Solutions entities is available here.

Collection of personal data

KK Wind Solutions has installed video surveillance in certain areas of our locations, and these areas are clearly marked with signs. The recordings will only be accessed in case of suspicion of criminal offences, violation, or internal guidelines or in relation to internal/external audits. When you visit our physical locations, you may also be asked to check in upon arrival. We process your personal data in this regard.

Types of personal data

When you visit our office premises and other buildings, KK Wind Solutions processes your personal data via video surveillance and check in systems. KK Wind Solutions may collect, process, and store the following types of personal data about you:

• Image and audio material from the video surveillance.
• Location of the camera
• Date and time of the recording
• Date and time of registration in the check in system
• License plate
• Name and place of work
• Who you are visiting at KK Wind Solutions

 

Purposes of processing

The purpose of the video surveillance is:

• Security, including prevention of crime
• Compliance with our internal rules.

The purpose of the processing of personal data relating to check in systems is:

• Security
• Management of visits to our physical premises
• To ensure that only cars with a KK Wind Solutions purpose are parked in our parking lot

 

Legal basis

KK Wind Solutions processes your personal data on the following legal basis: 

• Legitimate interests: Our processing of your personal data is based on our legitimate interests in security, compliance with our internal rules, management of visitors and our parking lot (Article 6(1)(f) of the GDPR). We process personal data relating to criminal offenses collected via video surveillance based on our legitimate interests in preventing and solving criminal offenses (Section 8(3) of the Danish Data Protection Act).

 

Disclosure

Recordings from the video surveillance may be disclosed to the Police for criminal investigations if the personal data is processed for the purpose of safeguarding public or private interests which clearly override the interests of secrecy, cf. Article 6(1)(f) of the GDPR or if the disclosure is otherwise required by law, cf. Article 6(1)(c) of the GDPR. If disclosure is necessary for other purposes than the above mentioned, we will ask you to consent to such disclosure if you are part of the recordings, cf. Article 6(1)(a) of the GDPR.

Retention period

Recordings from video surveillance which has been conducted for the purposes of preventing crime are deleted or anonymized no later than 30 days after the recording took place, unless is it necessary for KK Wind Solutions to keep the recordings for the purpose of dealing with a specific dispute, e.g., in relation to solving a crime.

Information processed in the check in systems will also be deleted after 30 days.

 

4. If you visit our profiles or fan pages on social media

This section sets out the policy for KK Wind Solutions’ processing of personal data collected via KK Wind Solutions’ profiles or fan pages on social media.

KK Wind Solutions A/S (Bøgildvej 3, 7430 Ikast, Denmark) and the providers of LinkedIn and Facebook, respectively, are jointly responsible for the processing of personal data collected in connection with your visit to KK Wind Solutions’ profile or page on the individual social media platform. KK Wind Solutions complies with the data protection supervisory authorities’ guidelines on shared data liability and, using available tools and means, tries to ensure that you receive information about the processing of your personal data when you visit KK Wind Solutions’ profiles or pages on social media.

KK Wind Solutions and the providers of LinkedIn and Facebook have concluded agreements on the distribution of data protection tasks. According to these agreements, KK Wind Solutions and the providers of the social media are each responsible for the tasks connected with the processing they carry out. However, it has been agreed between KK Wind Solutions and the provider of Facebook that the provider is responsible for enabling you to exercise your rights as described in the section ‘Your rights’ below, in relation to the use of Facebook, and KK Wind Solutions is responsible for providing you the information stated below. In addition, it has been agreed between KK Wind Solutions and LinkedIn that LinkedIn is responsible for responding to requests from you concerning the rights described in the section ‘Your rights’ below.

Furthermore, KK Wind Solutions uses the provider of YouTube as a processor in relation to KK Wind Solutions’ use of YouTube and does, in this regard, also share certain information regarding your interactions, interests etc. with YouTube. This sharing is carried out on the basis of KK Wind Solu-tions’ and Google’s legitimate interests in optimizing marketing and the service, including our videos on YouTube (Article 6(1)(f) of the General Data Protection Regulation).

KK Wind Solutions has profiles or fan pages on the following social media:

• Facebook (Meta Platforms Ireland Ltd.)
  • Facebook’s privacy policy is available here
  • Manage your privacy settings on Facebook here

• YouTube (Google LLC)
  • Google’s privacy policy is available here
  • Manage your privacy settings on YouTube here

• LinkedIn (LinkedIn Ireland Unlimited Company)
  • LinkedIn’s privacy policy is available here
  • Manage your privacy settings on LinkedIn here

 

Types of personal data

Depending on your conduct on the social media, KK Wind Solutions and the provider of the social media in question may retrieve the following personal data about you:

• Your "likes" or other reactions expressed on KK Wind Solutions' profile or fan page
• Comments left by you on KK Wind Solutions' profile or fan page
• Your visits to KK Wind Solutions' profile or fan page
• Age, gender, relationship status, place of work, lifestyle, geographical information and fields of interest

 

Purposes of the processing 

KK Wind Solutions may process your personal data for the following purposes:

• To communicate with you if you comment on our posts or send us a direct message
• Improve our products and services, including our profiles and fan pages on social media
• Statistics and analytics

 

Legal basis

KK Wind Solutions will mainly process your personal data based on the following legal bases:

• Legitimate interests: We may process your personal data on the basis of our legitimate interests in being able to improve KK Wind Solutions’ products and services (Article 6(1)(f) of the GDPR).
  
  The providers of the social media process, among other things, your personal data to enable them to improve their advertisement system and to provide KK Wind Solutions with statistics, which the provider, for example, works out on the basis of your visit to KK Wind Solutions' profile or fan page on the social media in question, with a view to advertising and customiz-ing the activities on the profile or fan page. The providers of the social media process your personal data as a consequence of their legitimate interests, including their interest in providing innovative, customized, secure and profitable services (Article 6(1)(f) of the GDPR). 

• Consent: The providers of social media may also process your personal data in accordance with your consent, which you are entitled to withdraw at any point in time via the settings on the website of the social media in question (Article 6(1)(a) of the GDPR).

 

Retention period

Your personal data will be deleted when we no longer need to process the data to fulfil one or more of the purposes mentioned above.

KK Wind Solutions does not delete reviews, comments, likes or other interactions you leave publicly on our profiles and fan pages. You may delete such expressions or interactions by removing your review, comment, like or other interaction from our profile or fan page.

Please refer to the privacy policy of the provider of the relevant social media for information on their retention of your personal data.

Anonymized personal data may be kept for a longer period.

Who do providers of social media share your personal data with?

The providers of social media may, among other things, share your personal data with the following categories of recipients:

• Other undertakings in the group which the provider of the social media in question is a part of
• Externally with partners providing analytical services
• Advertisers
• Other individuals using our profile or fan page on the social media in question
• Surveying partners
• Researchers and academics

For more information on the parties with whom the providers of social media share your personal data, we refer to the providers’ general privacy policies.

Your personal data may be transferred by the providers of social media to recipients outside the EU/EEA in accordance with the European data protection standards applicable from time to time. You may read more in the providers of social media’s general privacy policies.

For information of who KK Wind Solutions shares your personal with, please refer to section 6 below.

 

5. If you are a supplier, distributor, business partner, etc. 

This section includes the policy of KK Wind Solutions’ processing of personal data about owners of sole proprietorship businesses or contact persons with suppliers, distributors and other business partners cooperating with KK Wind Solutions.

The data controller of your personal data is the KK Wind Solutions entity with which you or your company cooperate. A list of KK Wind Solutions entities is available here.

 

Collection of personal data

KK Wind Solutions may collect, process, and store your personal data in the following instances:

• When your company or the company you are employed with enters into an agreement with KK Wind Solutions
• When you collaborate and communicate with KK Wind Solutions

 

Types of personal data

KK Wind Solutions may collect, process, and store the following types of personal data about you:

• Name, email address, telephone number and similar contact details
• Individual data, such as preferred language and home country
• Organisational data, such as company name, company address, job position, business area, primary work location and country
• Contractual data, such as purchase orders, invoices, contracts and other agreements between your company (or your employer) and KK Wind Solutions, that may include, e.g., your contact details
• Financial data, such as terms of payment and bank details (in the case of a sole proprietorship)

We may receive such data directly by you (primarily by way of emails and other correspondence) or by third parties, such as your employer.

 

Purposes of processing

Your personal data may be processed for the following purposes:

• Generally, to plan, perform and manage the business relationship, including any contracts 
• Administration, such as processing payments, performing accounting, auditing, and billing
• Promotional communication
• Completion of requests received from you 
• General communication
• Development of products and services
• Statistics and analytics
• Compliance with applicable rules and regulations, such as fulfilment of our obligations to prevent illegal activities
• Dispute handling

 

Legal basis

KK Wind Solutions processes your personal data on one or more of the following legal bases:

• Contractual obligations: The processing of your personal data will in some cases be neces-sary for the performance of a contract (Article 6(1)(b) of the GDPR).

• Legitimate interests: We may process your personal data pursuant to our legitimate interest in, for instance, to manage daily operations according to lawful and fair business practices, including planning, performing and managing the business relationship or our legitimate interest in e.g., statistics, analysis, marketing activities (where consent is not required), providing support as well as improving and developing our products and services. The processing may also be necessary for our legitimate interests in preventing fraud or establish, exercise, or de-fend legal claims (Article 6(1)(f) of the GDPR).

• Legal obligation: The processing of your personal data will in some cases be necessary to comply with legal obligations, such as our obligations to prevent illegal activity (Article 6(1)(c) of the GDPR).

 

Retention period

Your personal data will be deleted when we no longer need to process the data to fulfil one or more of the purposes mentioned above. 

We are entitled to process your personal data for a longer period of time in anonymized form in which case we are no longer able to use the data to determine your identity.

 

6. If a matter is reported via the whistleblower system 

This section includes the policy of KK Wind Solutions’ processing of personal data about data subjects which are part of a whistleblower reporting (i.e. the senders of reports, the reported persons and other third parties involved). 

Unless otherwise informed, the data controller of the personal data processed in connection with the submission and administration of a report under the whistleblower system is the KK Wind Solutions entity to which the report pertains.

 

Collection of personal data

KK Wind Solutions may collect and process personal data when a reporting is made as well as during the investigations of reports.

To the extend personal data is not collected directly from the data subject - such data will be collected from the whistleblower, the subjects of the report, witnesses, as well as a result of investigative activities conducted by KK Wind Solutions.

 

Types of personal data

If you report an alleged infringement, such reporting will remain confidential and, at your wish, anonymous.

However, if you report non-anonymously, KK Wind Solutions will keep the identity and personal data confidential and in accordance with applicable data protection legislation. 

We may process the following personal data about the reported person (and other third parties mentioned in the report):

• Name, job position, contact information and reported information, including descriptions of the suspected misconduct. In particular, descriptions may relate to acts and omissions, the time and place of acts and omissions, interactions with other persons, the manner and extent of use of service tools, including software and IT systems, interactions with other entities, including those external to the KK Wind Solutions. 

 

Purposes of processing

The personal data is processed for the following purposes: 

• Administration of the whistleblower system, where suspicion of unregulated conduct and violations of applicable law or internal guidelines can be reported
• Investigations of reported incidents

 

Legal basis

KK Wind Solutions will mainly process your personal data on one or more of the following legal bases:

• Legal obligation: We process your personal data in order to fulfil our legal obligation (Article 6(1)(c) of the GDPR). 
• Legitimate interests: We may process your personal data on the basis of our legitimate interests in investigating reported incidents or establish, assert or defend claims (Article 6(1)(f) of the GDPR). 
  
  If a reported incident discloses special categories of personal data (e.g. concerning health), the legal basis for processing is, depending on the circumstances, Article 9(2)(b) of the GDPR, i.e. processing necessary for the fulfillment of obligations and exercise of specific rights in the field of labor law, social security and social protection, Article 9(2)(f) of the GDPR, i.e. processing necessary to establish, assert or defend claims or Article 9(2)(g) of the GDPR, i.e. processing necessary for reasons of important public interest. We may also, if necessary, process the personal data based on our legitimate interest in establishing, asserting or defending claims, cf. Article 9(2)(f) of the GDPR. 

 

Retention period

Subject to other requirements under local law, the report and collected information will be deleted:

• Immediately if the report do not fall within the scope, if the report is manifestly unfounded, or if no internal action is made in relation to the concern
• 2 months after the investigation has been completed if no further action is taken
• If disciplinary sanctions are made towards the reported employee based on the collected information or there are other reasons for it being necessary to continue storing the information, the collected information may be transferred to the employee’s personnel file. In such case the personal data will be deleted no later than 5 years after termination of employment.

 

7. Disclosure and outsourcing of your personal data

In certain circumstances and according to legislation we may be obliged to disclose your personal data to the authorities such as: 

• Police
• Lawyers
• Auditors
• Courts
• Public authorities
• Prospective buyers
• Affiliated companies

We may also disclose your personal data in order to establish, exercise or defend our legal rights.

In certain circumstances, KK Wind Solutions will outsource the processing of your personal data to KK Wind Solutions’ suppliers providing relevant services to KK Wind Solutions for example, in connection with the operation of the recruitment procedure on our website. Such suppliers are only entitled to process personal data for our purposes and only in accordance with our instructions pursuant to the data processor agreements entered into. KK Wind Solutions will continuously ensure that the said suppliers comply with KK Wind Solutions’ strict requirements as to the security of processing.

In the event of reorganisation or total or partial sale of the business, disclosure, if any, will take place in accordance with the legislation applicable from time to time governing such processing of personal data. In case of a partial hand over of assets containing personal data, the legal basis for the related disclosure of personal data is, as a general rule, Article 6(1)(f) of the GDPR, as KK Wind Solutions has a legitimate interest in handing over part of its assets as well as making commercial changes.

If your personal data is transferred to data processors or data controllers established in countries outside the EU/EEA which does not have an adequate level of protection, such transfer will be based on a certification mechanism, the EU Commission’s standard contracts or binding corporate rules. You have a right to access the transfer tools used for the transfer of your personal data by contacting us as stated in section 11 below.

 

8. Your rights

You have the right to access the personal data we process and store about you, subject to certain statutory exceptions.

Furthermore, you have the right to object to the collection and request restriction of the processing of your personal data. You may always object to the processing of your personal data for direct marketing purposes.

In addition, you also have the right to require rectification or completion of your personal data, if necessary. 

At your request, we will delete the personal data we have stored about you without undue delay, unless we are entitled to continue processing your personal data on a different basis, for example, if such processing is necessary in order to be able to calculate or enforce a legal claim, or if it is necessary in order for us to be able to execute a contract with you.

In certain circumstances, you are also entitled to have the personal data which we have registered about you handed out in a structured, generally used and machine-readable format and request us to transmit the said data to another data controller (data portability).

If you wish to exercise your rights as described above, please do not hesitate to contact us (cf. contact details in section 11 below).

You also have the right to lodge a complaint with the supervisory authority in your country. A complete list of supervisory authorities including contact details is available here.  

 

9. Withdrawal of consent

You may at any time withdraw any consent you may have given. If you wish to withdraw your consent please contact us at GDPR@kkwindsolutions.com. We will then cease processing your personal data, unless we are entitled or obliged to continue our processing or storage of your personal data on another basis, including pursuant to the law.

Please note that the withdrawal of your consent will not affect the lawfulness of past processing conducted prior to the withdrawal.

If you withdraw your consent, you may not be able to fully use the features offered by us on our website.

 

10. Links to other websites, etc.

Our website may contain links to other websites. We are not responsible for the contents of other websites (third party websites) or for the procedures of such third parties for the collection and processing of personal data. When you visit a third party website, you should therefore read the privacy policy and other relevant policies of the website owner.

 

11. Changes to our privacy policy

We reserve our right to change this privacy policy as a consequence of legislative changes or changes to our processing activities. When updated, the date at the bottom of the privacy policy will be updated accordingly. The, at all times, applicable privacy policy will be available at our website.

 

12. Questions or complaints

If you wish to enforce any of your rights described above or if this privacy policy gives rise to any questions, please do not hesitate to contact us at GDPR@kkwindsolutions.com. 

If your complaint is not resolved by us and you wish to proceed with the case, you can file a complaint with the supervisory authority in your country. A complete list of supervisory authorities including contact details is available here.